This will be the primary specimen or "A" bottle. 2. Subscribe to the Workplace Testing Newsletter. If the results are negative (no controlled substances detected), the MRO will notify your employer. Official websites use .govA .gov website belongs to an official government organization in the United States. After the employee gives the specimen to the collector, the collector must check the temperature of the specimen, check the specimen volume, and inspect the specimen for adulteration or substitution. In addition, the minimum collection site facility specifications should be included in the contract. (The employee may be permitted to do this, however, the recommended "best practice" is for the collector to perform this procedure.) The following employers are . 0000000016 00000 n Note: If an item is found that appears to be inadvertently brought to the collection site, secure the item and continue with the normal collection procedure. You must supply this information on the same business day on which you are notified of the problem, transmitting it by fax or courier. The collector requests the employee to present an acceptable form of identification. The collector either gives the employee or allows the employee to select the collection kit or collection container (if it is separate from the kit) from the available supply. J0 7 (c) In both cases, the collector should ensure that all copies of the original (first) chain of custody form are destroyed or disposed of properly (e.g., shredded, torn into pieces). Employers in non-DOT industries may consider urine drug tests for employees in safety sensitive or security sensitive roles. If the MRO receives such information from the prescribing physician, he/she must transmit this information to any third party to whom the MRO previously provided information about the safety risks of the driver's other medication. If the MRO concludes that there is a legitimate explanation for the driver's failure to contact the MRO within 72 hours, the MRO shall direct that the analysis of the split specimen be performed. If the driver is still unable to provide an adequate specimen, testing shall be discontinued and the employer notified. These documents are available from ODAPC (Department of Transportation, 1200 New Jersey Avenue SE, Washington DC, 20590, (202) 366-3784, or on the ODAPC Web site (http:// www.dot.gov/ost/dapc). Whilst employees of DOT regulated companies must undergo DOT drug testing, non-DOT companies will have a broader range of drug testing options to choose from. Federal CCF when collecting urine specimens for their workplace drug testing programs. 13. Note: Couriers, postal employees, and other personnel involved in the transportation of the sealed shipping container arenotrequired to make, and should not attempt to make, additional chain of custody entries on the custody and control form. Note: After specimens are placed into shipping containers that are subsequently sealed, the shipping containers may be placed with other containers or packages that the collection site has waiting to be picked up by the courier. If the employee refuses to empty his or her pockets, this is considered a refusal to cooperate in the testing process. DOT Urine Specimen Collection Guidelines for the U.S. Department of Transportation Workplace Drug Testing Programs (49 CFR Part 40)Revised October 1, 2010 [previous editions become obsolete].These guidelines apply only to employers and individuals who come under the regulatory authority of the U.S. Department of Transportation (DOT) and those individuals who conduct urine specimen collections . This manual does not apply to specimens submitted for testing under U.S. Department of Transportation (DOT) Procedures for Transportation Workplace Drug and Alcohol Testing Programs (49 CFR Part 40). The regulatory requirement is found in 49 CFR, section 40.85. It is also important to establish the exact purpose of each testing process so that your drivers are not confused or unclear about what is required of them by the DOT controlled substances testing regulations and procedures, versus additional requirements imposed by your company's policy. 49 CFR section 40.163 requires the MRO to report to you the results of every controlled substances test. This flaw may be corrected through the procedure set forth in 40.205(b)(2), provided that the collection testing process has been conducted in accordance with the procedures of this part in a DHHS-certified laboratory. The seal must be centered over the lid/cap and down the sides of the bottle to ensure that the lid/cap cannot be removed without destroying the seal. The collector uses a non-Federal form or an expired Federal form for the test. The laboratory must provide secure storage for the split-sample. Do not wait because the employee is not ready or states he or she is unable to urinate. The MRO is required to perform the functions found in 49 CFR subpart G. Receive all of the results of controlled substances tests from the laboratory. Some collection sites do testing for a number of clients who may require different forms, including non-DOT collections. Please include what you were doing when this page came up and the Cloudflare Ray ID found at the bottom of this page. Remove any unauthorized persons and materials that could be used to adulterate the specimen. The collector begins the collection without delay after the employee arrives at the collection site. Additionally, when a split specimen bottle is full and subsequently frozen, it may cause the bottle material to crack and then leak during transit as the specimen thaws. Non-DOT Urine Specimen Collector Training is a 2-hour comprehensive online course covering the rules & regulations of instant and pre-employment drug testing. The collector's signature is omitted on the certification statement on the CCF. The certifying scientist's signature is omitted on the laboratory copy of the CCF for a positive, adulterated, substituted, or invalid test result. If the employee cannot produce positive identification, the collector must contact the DER to verify the identity of the employee. Observe the specimen collector unwrap a specimen container. The sealed specimen bottles remain with the collector. Reporting a verified positive result is not delayed pending the split-specimen analysis. If a collection container is used, the collection site person pours the urine into two specimen bottles in the presence of the donor. The collector must fax or otherwise transmit these copies to the MRO and DER within24 hoursor during thenext business dayand keep Copy 3 for at least 30 days, unless otherwise specified by applicable DOT operating administration's regulations. 1523 14 The employee may retain his or her wallet. It documents the chain of custody and is legal evidence that the reported test results apply to the donor. These companies must conduct DOT drug testing first and any non-DOT drug testing must be carried out separately to DOT testing. Driver confidence in, and acceptance of, the testing process is enhanced when your collection is conducted with efficiency and professionalism. You should also enter into a contract with a second laboratory for split-sample analysis, and to serve as a back-up in case problems arise with the first laboratory. Note: The employee must not be asked to remove other articles of clothing, such as shirt, pants, dress, or under garments. They may opt to screen the employee for the five drugs tested for DOT employees. They are presented in chronological order to represent the proper order for the steps in obtaining, documenting, and securing a urine specimen. It does not have to be a picture identification or include the collector's home address or telephone number. The employee must not be allowed any further access to water or other material that could be used to put into the specimen. Do not enter the enclosure. The donor must urinate into a collection cup or specimen bottle. If you are looking for a particular training or consulting for a subject not listed, please give us a call! Under the regulations, controlled substances tests are not required as part of a periodic physical exam under 49 CFR part 391, subpart E. If the employer is an interstate motor carrier and wants to do periodic testing, the employer must not do so under FMCSA authority, but under its own separate authority. Drug Test Types: When to Use 5, 7, or 12 Panel Urine Screening, An Introduction to Opiates and Drug Testing. Notify drivers who have verified positive tests that they have 72 hours in which to request a test of the split specimen. The employee must provide appropriate identification to the collector upon arrival at the collection site. The collector completes the collector's portion of the chain of custody on the CCF (Copy 1, Step 4) by printing his or her name (the name may be pre-printed), recording the date and time of the collection, signing where indicated, and entering the specific name of the delivery or courier service transferring the specimens to the laboratory. This ensures that the results you receive are from tests conducted on your drivers' specimens. Keep in mind that the return-to-duty test cannot be conducted until the SAP makes the follow up interview and you receive the fit for duty letter. The collector explains the basic collection procedures to the employee and reviews the instructions on the back of CCF with the employee. 0000002999 00000 n The process of a non-DOT urine drug test may be faster than a DOT drug test and you could receive the results on the same day as testing. Instruct the driver that at least 45 ml of urine are required and that the temperature will be taken to ensure the integrity of the sample. A solid bar or soap gives the employee the chance to conceal soap shaving under his or her fingernails and subsequently use them to attempt to adulterate the specimen. and Enter in the "remarks" line the findings concerningthe temperature. %PDF-1.6 % 0000005336 00000 n professional (SAP) procedures, and service agents (SA) procedures. 18. The driver must provide documentation (e.g., a doctor's report, a copy of a prescription) as proof of the legitimate use of medication. Successful students will be able to conduct the most common type of Drugs of Abuse (DoA) testing in use today. The laboratory reported to the MRO that a specimen is invalid and the MRO reported to you that there was not an adequate medical explanation for the result; or, The MRO reported to you that the original positive, adulterated, or. You have the right to retain your wallet and to ask for a receipt for your belongings. If the analysis of the split specimen fails to confirm the presence of a controlled substance(s) or metabolite(s), or if the split specimen is unavailable or inadequate for testing, cancel the test and report the cancellation and the reasons for it to the employer, the DOT, and the driver. The tape seal on the container shall bear the initials of the collection site person and the date of closure. Refusal to report for collection or refusal to cooperate with the collection process will result in a refusal to test essentially a positive test. That regulation requires, in part, that the site provide a privacy enclosure for urination, a toilet, a suitable clean writing surface, and a water source for hand washing, which, if practicable, should be outside the privacy enclosure. chain-of-custody and laboratory procedures were correct, the MRO must report the verified positive test and the identity of the substance(s) to the employer or designated agent according to established company procedure and DOT regulations( 40.163.) As an employer you must direct an immediate collection under direct observation with no advance notice to the driver if. prohibited from using the Federal CCF: Private-sector companies, States, Department of Justice programs, and Non-DOT testing conducted by DOT-regulated employers. unauthorized persons are not present and that there are no unobserved entrance points. If practical, the collector may permit the employee to wash his or her hands right after the employee gives the collection container to the collector (and the collector checked the temperature), provided the employee and the collector can still maintain visual control of the specimen collection container. This tests for cannabis, cocaine, amphetamines, opioids and phencyclidine (PCP). An exception may be made, if the employee is also undergoing a physical examination authorized by a DOT operating administration's rule, in conjunction with the drug test, which normally includes wearing a hospital gown. The seals from the second CCF should be placed perpendicular to the original seal to avoid obscuring information on the original seals and must be initialed by the employee (both sets of employee initials should match). If the driver has not contacted the MRO within 72 hours of being notified of a verified positive controlled substances test, the driver may present to the MRO information documenting that serious illness, injury, inability tocontact the MRO, lack of actual notice of the verified positive test, or other circumstances unavoidably prevented the driver from contacting the MRO in time. 19. The collector prepares the collection site to collect urine specimens. As an employer, you must maintain your reports from SAPs for 5 years from the date you received them. The original laboratory-confirmed positive resultshould neverbe provided to you, the employer, and would be a violation of the rule. 1. You should also request a copy upon an audit by FMCSA. Have the driver wash and dry his/her hands. File Name: dot-urine-specimen-collection-guidelines.pdf Size: 3365 KB Type: PDF, ePub, eBook Category: Book Uploaded: 2022-10-28 Rating: 4.6/5 from 566 votes. 0000002920 00000 n 0000002229 00000 n 20. The only confirmatory test permitted by 49 CFR part 40 is GC/MS. Examples of legitimate medical treatment are. The collector should inform the employee that if it is longer than 4 minutes from the time the employee urinates into the container and the collector takes the specimen temperature, the potential exists that the specimen may be out of range and an observed collection may be required. The MRO may report negative results using an electronic data file; however, the report must contain, at a minimum, the information specified above. 21. Medical professionals and technicians are obvious choices for collection site staff by virtue of their training; however, they are also required to meet the same qualifications for collectors. Review and interpret a driver's confirmed positive, adulterated, substituted, or invalid test result by (1) reviewing the driver's medical history, including any medical records and biomedical information provided; (2) affording the driver an opportunity to discuss the test result; and (3) deciding whether there is a legitimate medical explanation for the result, including legally prescribed medication. A metabolite is a modified form of a controlled substance that has been chemically altered by the body's metabolic system. Employers in non-DOT industries may consider urine drug tests for employees in safety sensitive or security sensitive roles. <<5B3A32967FCA654687E454500B320C1E>]>> If the volume is sufficient, the collector checks the box on the CCF (Step 2) indicating that this was a split specimen collection. Note: Both the collector and employee will maintain visual contact with the specimen to the greatest extent possible until the labels/seals are placed over the specimen bottle caps/lids. Give the specimen to the specimen collector and observe while the collector checks the specimen for temperature, volume, and visually inspects the specimen for signs of tampering or substitution. If the information is not already preprinted, the collector enters the required information in Step 1 of the CCF (employer's name, address, telephone, fax number; employee SSN or employee ID number (refusal by the employee to provide a SSN is not a refusal to test, but requires the collector to annotate this in the remarks); reason for test; drug test to be performed; and collection site information. 1. Tamper-Evident Sealing System: Preprinted labels and seals should be provided that reveal whether the specimen bottle has been opened. Regardless of where the collection site is located, it must meet the DOT guidelines established in "Procedures for Transportation Workplace Drug and Alcohol Testing Programs" (49 CFR part 40). A non-DOT drug test is a common screening procedure that many companies use for drug and alcohol testing of potential employees in accordance with their substance abuse policies.. The following supplies, equipment, and documents will be needed at each collection site you use. 9. An MRO is defined in the regulation as a licensed physician (M.D. A drug-eluting stent is a medical device made of wire mesh that is inserted into a patient's artery during a procedure called angioplasty, or percutaneous coronary interventions (PCIs). This will occur 10 days after the date of the laboratory report. sensitive position. 23. %%EOF Note: The employee may use soap and, if practicable, it should be a liquid or cream. 0000004973 00000 n 17. The collector must immediately collect a new specimen using direct observation procedures (see 40.67). The MRO must disclose medical information provided by the individual as part of the testing verification process to a third party without the driver's consent. Specimens in plastic bags, which have not been placed into shipping containers or which are awaiting a laboratory courier, must be kept in a secure location. The following 23 steps summarize a "typical" urine collection conducted under the DOT-mandated procedures. If the driver refuses to cooperate with the collection process, inform the DER and document the noncooperation on the urine CCF. Check your outer garments with the collection site personnel for safekeeping. 6. For specific requirements, refer to 49 CFR subpart E. The urine specimen must be split and poured, except as noted in item 10 above, into two specimen bottles. Regardless of the background and training of collection site staff, you should provide them with clear written instructions on collecting specimens. If there isnolegitimate explanation for the driver's failure to contact the MRO within 72 hours, then a split specimen does not have to be tested.. ENROLL NOW. 3. Note: The collector may encourage the employee to also leave, with his or her other belongings, any other items that the employee will not need or may be prohibited from carrying into the restroom. These guidelines are a complete revision of the DOT Urine Specimen Collection Procedures Guidelines, 49 CFR Part 40, for Transportation Workplace Drug Testing Programs. All information appearing in these guidelines is in the . Laboratories have procedures that permit them to "re-designate" the bottles. These tube-shaped stents serve as a scaffold that helps to hold open the artery of a patient suffering from Workplace Testing Inc. - You might not require more times to spend to go to the book Because of leakage or other causes, there is an insufficient amount of urine in the primary specimen bottle for analysis. Contact Joe Reilly & Associates Inc at 321-622-2020 or joe@joereilly.com. %PDF-1.4 % Further, it removes your staff from direct involvement in the collection. At least 15 ml shall be poured into the other bottle, to be used as the split specimen. collector should note this in the "Remarks" line and continue the collection process. Secure .gov websites use HTTPS Temperature is determined by reading the temperature strip originally affixed to or placed on the outside of the collection container. rinted collector name and no collector signature. If you use an off-site collection site staffed by medical/technical personnel, it must meet DOT requirements. Initial the labels verifying that the specimen is yours. Reporting a Verified Positive Test Result, If, after appropriate review, the MRO concludes that no legitimate medical reason exists for a confirmed positive test, and that the. Provisions for donor privacy while he/she provides the urine specimen. The DOT drug test is a urine test, although the department requested a switch to the hair follicle test and is currently waiting for the law to be implemented. Specimen temperature not checked & no remarks. Note: To safeguard employee's belongings, procedures may be established where the belongings are locked (at the collection site or in the bathroom) or other alternate methods may be developed. The MRO must explain the verification interview process to the driver and inform the driver that the decision will be based on information the driver provides in the interview. The collector instructs the employee to wash and dry his or her hands, under the collector's observation, and informs the employee not to wash his or her hands again until after the employee provides the specimen to the collector. The DOT regulation requires an immunoassay test as the initial test. 1. The collector directs the employee to empty his or her pockets and display the items to ensure that no items are present that could be used to adulterate the specimen. 2168 0 obj <>stream Non-DOT Urine Specimen Collector Training. If the employee has not had the opportunity to wash his or her hands, they may do so now. The FMCSA regulation requires that all controlled substances testing laboratory results be reviewed by a qualified MRO. Report to the specimen collection site as soon as possible after notification to report. Other reasons to consider non-DOT urine drug tests include whether the business is federally funded, whether it is in the transportation sector, and whether there is an existing drug or alcohol problem in the workforce. The wrong form used - (i.e. > X6$ol&#$W3Bt l (The collector may first pour the requisite amount of urine into each bottle and then secure the lids/caps on each bottle.). As an employer, you are not required to provide an SAP evaluation or any subsequent recommended education or treatment for a driver who has violated FMCSA drug and alcohol regulations. (d) If the collector inadvertently reverses the seals (i.e., places the "A" bottle seal on the split bottle and vise-versa) and the collector subsequently notices this, thecollector should note this in the "Remarks" line and continue the collection process. Dot Urine Specimen Collection Guidelines File Name: dot-urine-specimen-collection-guidelines.pdf Size: 3365 KB Type: PDF, ePub, eBook Category: Book Uploaded: 2022-10-28 Rating: 4.6/5 from 566 votes. 165.22.77.69 Cloudflare Ray ID: 766aadd95fc091e7 In the case where the MRO copy (Copy 2) is faxed or the scanned image is sent securely to the MRO, the collector or the collection site should maintain the MRO copy together with the collector's copy for 30 days. The MRO should be certain to set a deadline for receipt of any medical information offered by the driver. If for temperature, the second collection will be by direct observation. A DOT drug test involves a 5-panel test. 0000002690 00000 n As a former physical therapist, John uses his knowledge of physical therapy and interest in ergonomics and biomechanics to devise fit for work testing. 0000001237 00000 n Note: Occasionally, the tamper-evident label/seal provided with the CCF will not properly adhere to the specimen bottle because of environmental conditions (e.g., moisture, temperature, specimen bottle material) or may be damaged or broken during the collection process. 8. Writing Instruments: a pen or other instrument suitable for making permanent markings on labels and seals and for legibly completing the urine CCF should be provided. The following are correctable flaws: Donor refuses to sign and no remarks indicating this. With a non-DOT urine drug test, the employer can choose to test for a wider range of drugs. If the laboratory confirms a positive test result (controlled substances detected), the MRO will contact you at the telephone number you provided to give you the opportunity to discuss the test results and submit information demonstrating authorized used of the controlled substances in question. Bottles may be shrink-wrapped or secured by other easily discernable tamper-evident methodology and may be wrapped separately or together. Format found in 49 CFR subpart C ) which may include non-DOT urine drug test results to come through collecting. Or you may establish your own site with trained staff immediately, collector Laboratory testing, MRO and SAP sensitive information only on official, secure websites sites or. Integrity of the split specimen DER to do so single-use specimen bottles owner to let them know you were when!, laboratories, and chain-of-custody procedures ensure that each specimen is his/hers of Alberta with a of! 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